TransTec Solutions Releases Its Medical Transcription Management and Document Retrieval Software
After nearly three years of development and production trials, TransTec Solutions, today, announced the release of its transcription management and document retrieval software product, TranMan, designed for medical transcription businesses, hospitals, and group medical practices. “Having processed 20 million lines of transcription successfully, we’re definitely ready to go with the product,” says Dan Gaskin, founder of TransTec Solutions.
Sarasota, FL (PRWEB) June 23, 2004
After nearly three years of development and production trials, TransTec Solutions, today, announced the release of its transcription management and document retrieval software product, TranMan, designed for medical transcription businesses, hospitals, and group medical practices. “Having processed 20 million lines of transcription successfully, we’re definitely ready to go with the product,” says Dan Gaskin, founder of TransTec Solutions.
Every day, medical practitioners dictate millions of words providing clinical documentation required by Medicare, insurance companies, and legal statute. Transcription of these words to documents and their filing and distribution are highly labor intensive and have often been fraught with problems. TranMan reduces labor costs and improves document quality and timeliness by managing the workflow process from the time a transcriptionist finishes typing until the last copy of the document is printed, faxed, or emailed to its recipient.
Transcription files received from transcriptionists are stored in TranManÂ’s database and validated for correctness and consistency. As much as 100% of document validation is done without a person having to open and sight check the document. Any problems encountered by the transcriptionist or found by TranMan are displayed to Quality Assurance staff for resolution.
Documents satisfying the validation checks can be processed further, performing such functions as adding headers and footers, expanding keywords to standard paragraphs, and even retrieving text from previously transcribed documents. TranMan can add images for letterheads, watermarks, or forms to the document. Each copy is then automatically sent to its final destination whether printed, faxed, emailed, or electronically transmitted.
TranMan creates an archival copy of the document that is then immediately available for review through TranManÂ’s web based document retrieval. Password security is enforced and maintaining a record of each access to the individual documents guards patient record privacy. TranManÂ’s document retrieval is fully compliant with Federal (HIPPA) regulations.
TranMan provides automated calculation of transcriptionistsÂ’ payroll and dictatorsÂ’ transcription charges. Management reporting provides analyses of document quality, transcription volumes, and turnaround times to help improve the services offered by the transcription organization.
TranMan uses Microsoft Word® for transcription and document processing and the Oracle® relational database for document storage and retrieval. “This is a mission critical application,” says Dan Gaskin. “We had to choose the best of breed in both document processing and database. Word’s automation features give us powerful document processing under our own program’s control and Oracle’s speed, reliability, and stability make it the best choice of databases.”
TranMan’s production trials were conducted with MedLite, Inc., a Sarasota, Florida medical transcription business. According to Jim Bendel, President of MedLite, “TranMan, or the ‘Umbrella’ as we call it, has already greatly improved our document quality and turnaround times. And, it’s giving us added capacity without adding staff.” Doug Bendel, Chairman of MedLite, sees the future transcription company as a provider of electronic medical records services to the healthcare industry. “With TranMan, we’re already there – way ahead of our competition.”
For information:
Dan Gaskin
TransTec Solutions
2572 Sweetland Ave.
Sarasota, FL 34232
Phone: (941) 926-7749
DanGa@TransTecSolutions. com
Www. TransTecSolutions. com
Jim Bendel/Doug Bendel
MedLite, Inc.
579 Interstate Blvd.
Sarasota, FL 34240
Phone: (941) 379-4479
JimB@MedLiteInc. com
Www. MedliteInc. com
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